Tuesday, November 30, 2010

Impact on Accounting Education

Accounting is considered to be the language of business. The number of globalized businesses in the world is vast and increasing, which emphasizes the importance of achieving a common accounting language. Accounting is predominantly known as the profession that analyzes the past, but because of globalization it is important to look into the future.

As a result, it is important to educate the accounting field on the standards of other countries. The IRSF was created by the International Accounting Standards board. The Financial Accounting Standards Board created the generally accepted accounting principles.

Accounting is predominantly known as the profession that analyzes the past and looks into the future. Globalization plays a huge role on accounting education. Thus it is more important to educate accountants on the standards of other countries, so that they are knowledgeable in their field because many businesses operate with countries across the world.

The accounting education is more important in such a way that the accountant becomes a part of the management and decision-making team, rather than just providing the financial information. Accounting in the future will require not only specific knowledge but also must also be able to change with the globalization. Accountants will need to be well prepared in computer skills, the ability to learn new software and new accounting rules.

Realizing the importance of information technology most of the colleges and universities have added a new track called Accounting Information System. The Professional accountants employ extensively in the computer applications to perform their tasks such as email to communicate, Internet for search, and accounting software to record and analyze financial transactions for decision-making. Computerized accounting systems have now replaced manual accounting systems in most of the organizations.

Monday, November 29, 2010

Significance of Accounting Payroll

Payroll Accounting is important for an Employee and the Employer, which deals with the payment of your employees and paying the appropriate taxes to the government. The payroll system is the most frequently updated part of financial record in most of the organizations. Nowadays even a small business can manage this system with the online processing sites.

Payrolls are considered to be the lifeline of any organization. It consists of procedures and mechanisms ensuring that an accountant processes the employee salary information in complete manner with accuracy. Also allows the business owners to create a function that is easy for them to understand and use. Usually small businesses run their payroll systems like that of the larger organizations.

In many organizations there are several pension plans, offered to their previous employees based on the duration and the importance of their responsibilities. It is very important for an organization to maintain and manage their payrolls. If the payrolls are kept by the organization in an efficient manner, it would keep the employees, in the healthiest state of mind.

If there is any occurrence of issues in the payrolls of the company, then it may lead to the employee dissatisfaction having a direct bearing on the efficiency of their services. Thus the Payroll accountant has to take care of the payrolls right from the salaries and wages such as paid vacation, insurance coverage of the company. They must properly integrate the pay records with the payroll and the benefit systems.

A manual payroll system requires that the payroll to be processed by hand and is therefore a considerably slower procedure. But an automated payroll system enables the employer to process its payroll through a computerized system which makes the process faster by reducing the errors that occurs in manual system. This may be considered as one of the demerit that the employer must invest in for the payroll software and maintain it.

Friday, September 17, 2010

Closing of Account in Numia

Numia provides you a way to close your account by retrieving all your accounting transactions. Closing of your accounts prevents you from logging in and to access any of the services provided by Numia. The steps followed in closing of account in Numia are

1) Select Company -> Close Numia Account.
2) A new window will be opened similar to the screenshot as below.

3) By clicking the "Close Account" Button, Your account will be closed.

As soon as you closed your account, You are not logged out immediately. You may manage your accounts even now too and it will be audited as before.

If you want to reactivate your account with Numia, You will be given a period of 48 hours or 2 days (from the time you closed your account) to login again. You or the persons linked with this account can login to the website within this stipulated period of time to activate your account.

After the deadline given by Numia to reactive your account is completed, Your account will be permanently closed. You can contact support@numia.biz for retrieval of your accounting records or any kind of assistance.

Thursday, September 9, 2010

Banking Registers

Register is basically the official written record of names or events or transactions. Banking Registers are the records which are maintained in order to keep track of your banking transactions.

Numia, online accounting software not only helps you to record your accounting transactions or maintain your banking records, but also enables you to edit or delete the transaction. You can view the report of the transactions each and every bank separately within your desired time period.

The steps involved are as follows:

• Select Bank-> Banking Registers.
• Select the bank name to view the accounting transactions in that specified bank.
• Select the account name.
• Now you can view the list of transactions made in that bank in the corresponding account name.
• Edit or delete the transaction by just clicking the edit or delete icons which is viewed by moving the cursor over the transaction.
• You can also customize the report by clicking “Customize” option. Customizing allows you to view the transaction report within specified dates and to differentiate the transactions based on reconciliation.
• You can also export the report to “Excel spreadsheet” or simply print it.

Exporting your Report to Excel Spreadsheet

In Numia, You can easily export your report to excel spreadsheet. By exporting your report, You may be able to save the report under any name in your desired path and you can make whatever changes you want to do. The steps involved are given below:

1.Select Report -> Choose the report you want to export.
2.Click “Excel Spreadsheet” Button.
3.Choose “Save file”.
4.Select the folder where you want to save the file. You can also change the name of the file.
5.Open the file in excel and make the changes you want. This change does not affect the data in the Numia reports.

The screenshot is as follows.

Monday, September 6, 2010

Ebay Transactions :

Ebay is an American internet firm which acts as a world’s online marketplace. It manages a website, ebay.com which is the place where buyers and sellers come together and trade goods, services and almost everything. Ebay has been started in 1995 and it is now multi-billion dollar business comprised over thirty countries.

The basic working of Ebay includes two factors such as Bidding and Buy it now.

•A seller can list any kind of item like antiques, cars, books, sporting good and almost everything on Ebay.
•The seller has to decide whether he prefers bidding by accepting bids on the item or he may choose buy it now option to make the buyers to buy the item right away at a fixed price.
•In the bidding method, the auction is opened by the seller for some price and it remains in ebay for certain number of days. Then, the buyers are allowed to place the bids on the item. When the specific period ends, the buyer with the highest bid will win.
•In Buy it now option, the buyer who accepts the seller’s price at first gets the item.

Numia, the online accounting software is making lots of improvements with simpler accounting modules, each aiming to make this accounting software better and easier to use. In the path of development, Numia’s future plan is to include the access to Ebay transactions to make the accounting processes in a effective manner.

Sending Report Through Email

Reports act as a document for viewing all of your transactions in a same place. They are the formal account of the proceedings or transactions of a group. The basic purpose of reports is to inform, in terms of a written document featured with informations.



Numia provides a simple way of sending any report to multiple email ids in a easier way. The steps involved are as follows.

• Select Reports -> click the report you want to get emailed.
• Click "Email" option.
• Email form will be shown.
• Enter the email address to which the report has to be send.
• You can also enter the message, if you wish the report to be sent with the message.
• Then by clicking "Send Report", Your report will be sent.

Friday, September 3, 2010

Memorized Reports

Reports are often used to display the result of an experiment, investigation, or inquiry. Memorized reports help you to memorize the important reports and make it easy to view.

Numia provides a better way to memorize your reports to have them for future reference. By memorizing, it gets saved automatically in the Memorized Report List. Then, when you want to create a similar report, you can go to the Memorized Report List to find it.

The steps involved in memorizing a report are

* Click Reports -> Select the specific report you want to memorize
* Click the "Memorize" Button.
* Enter the title under which the specified report is going to be memorized
* By clicking Memorize button, the report will be saved.
* You can view, edit or delete the memorized report by selecting Report -> Memorized Reports.

Thursday, August 26, 2010

Adding and deleting accounts using chart of accounts

Chart of accounts is the list of predefined account names that a company has identified and that is made available for recording transactions. Chart of accounts may be of different kinds. It may be as large or as complex as the company itself. For example if we look international corporation with several divisions may need thousands of accounts, whereas a small organization could manage in few hundred accounts.

In Numia, the common accounts used across the world for small and large businesses have been listed in Default accounts. In case if you find that your accounts is not listed in default accounts, you can add new accounts. If you need more accounts or sub accounts other than the 'Default accounts', then you can create your own accounts by clicking 'Add new' Button at the page. Just follow these steps to add new account type or account name.

Adding Accounts :

  • Go to Banking menu and then select Chart of Accounts.
  • Now you can view the list of default accounts and user created accounts.
  • If you have not created any accounts then only defaults accounts are listed.
  • Click the “Add New” button to add new account type and account name.
  • Fill the details like account no, account section, description then click Add Type button.
  • Now you new account type is created. You can view the newly created account type in the chart of accounts main page.
  • You could also have the provision of editing your user created account types. Just click the edit button in the Chart of accounts page. Then you can change the account type of the existing accounts. But you can't edit the default accounts.

Deleting Accounts :

It is possible to delete your existing accounts in Numia. In “Chart of accounts” page the default accounts and the user created accounts are listed. Just click the delete button corresponding to the account type you need to delete. But once you deleted the account, it is not possible to recover it or view it.

Friday, August 20, 2010

Reversing of Transactions

When a transaction has been entered incorrectly by mistake or accidently, You may need to reverse the transaction. Reversing a transaction means turning the transaction and make it’s effect to zero in the financial records. This process of reversing the transaction is the matter of reversing the debits and credits within the transaction.

When the transaction is reversed, the system will create a new transaction that simply reverses the original transaction debits and credits. In Numia, the Online accounting software, Reversing the transaction can be done by following the steps below.

• Choose Report -> Transaction List.



• Select the transaction that need to be reversed.



• Click on the “Reverse” Button to reverse the transaction.

Editing and Deleting of Full and Partial Payments

Many sellers allow the buyers to pay for the product or service both in terms of full payment or partial payment. They make the buyers to pay in installments ie partial payment when he cannot pay the full amount. Partial payment is nothing but the payment that is less than the due amount.

Numia, the online accounting software provides a simple way to record partial payments from your customers. The steps involved in recording partial payments are

• Select Customer -> Receive Payments.
• Choose the customer from which the partial payment is received.
• Select the Payment mode from either cash, cheque or credit card.
• To deposit the payment amount to any of the bank, choose the bank in the “Deposit the amount to field”
• To keep the "Cash In Hand", don't select any option.
• If you want to keep the cash in a fund to deposit later, select Group with Undeposited Funds.
• Choose the invoice for which you have received the partial payment.
• Enter the partial amount paid in the Amount Paid field.
• Click Submit to record partial payment from the customer.

Now, in Numia, you can easily edit, delete the partial and full payments on customer and vendor transactions and do a complete edit / delete of any reconciled / un-reconciled transactions. This can be done by selecting “Reports -> Transaction List”. In the transaction list, just select the transaction to which change has to be done. You will be redirected to the form. Now you can edit and after clicking “Save changes”, your changes has been saved. Numia will automatically add to the credit if you change the amount. You can also delete the transaction by clicking “Delete”.

Monday, July 19, 2010

Deciding Between Bookkeeping Software and Bookkeeping Service

Bookkeeping - the record of day to day financial transactions such as sales, purchase, income and payments by an individual or an organization. These records needed to be produced at the end of every financial year. From small to medium to large business, maintaining financial records is a mush which therefore necessitates bookkeeping process.


The choice of preparing and producing the accounts: organization basically have three options: one is to prepare and maintain records manually; next can be to employ the bookkeeping services and the last option is to use bookkeeping software system.Each has its own advantages and disadvantages. What ever may be the employed method, the ultimate thing is to produce accurate accounting information needed on time.


As the recorded financial transaction is very important for financial decisions and knowledge over the business performance, efficiency and accuracy over the recorded transactions becomes the major concern. Further, the accounting information is the accumulation of documents such as sales invoices, purchase invoices and possibly bank records during the financial year and after the end of the financial year for tax purposes.


Improper records of the above said data (as financial records) leads to unwanted penalties, simply administrative burdens. In analyzing the choices: keeping and maintaining manually may lead to data lose, inaccuracies, fines and penalties thus leading to severe issues at the end of the financial year.


Manual bookkeeping needs regular and periodic evaluation of the data. In going for the choice of having a bookkeeper, trust and knowledge over the operation becomes the mandatory thing for any organization. Also periodic and regular tracking of the works and records maintained is necessary. Having bookkeeper, it is also partially includes in manual work where accuracy level is still depends on the knowledge of the bookkeeper.


The third choice of installing bookkeeping software also has few disadvantages. But these are overruled by its wide advantages. The major advantage is the reduction in paper work and 90% of reducing the manual work thereby achieving accuracy and efficiency. By having bookkeeping software, no one other than the business owners and the authorized person know the financial status which can be called as the security over the accounts.


So by having the gist in hand, the advantages and disadvantages over the choices can be analyzed as discussed above. It can be said with proof that accounting software provides better financial control and performance over the others: manual bookkeeping and having bookkeeper. Thereby administrative burden can be reduced and the organization can focus on its core activities.

How your bookkeeping can boost your tax deductions

Bookkeeping is the key way to bring one’s tax strategy in full circle. It’s the best way to know what is deductible and how to maximize your business deductions. Here is a checklist that make sure bookkeeping is maximizing travel, meals and entertainment deductions. Since these are the three ways where everyone doesn’t have restrictions to themselves. Everyone have to consider these 3 things as major constraints in bookkeeping in order to boost your tax deductions.

Get reimbursed for business expenses that you pay for personally.
Have you ever been to a restaurant that only takes cash? Or traveled in taxi that only accepts cash? Or have you misplaced your business credit card and had to use your personal credit card? These are just some examples where we have to pay our business expenses with personal funds. We could easily miss these expenses so keep an file handy and put all of your receipts in that file. So that you have got a handy report that you have spent from your personal fund.

Have separate account for code meals that are 50% deductible in order to keep them distinct from other expenses that are not subject to this 50% rule. Many times we could see just one meal account in the chart of accounts. The problem with this is that while meals are generally only 50% deductible, some meals are 100% deductible. The mistake that we see most often when reviewing a prospect's prior year tax return, is all meals are treated as only 50% deductible (because they are all coded to one account) and we don’t have any strategy to identify meals that are 100% deductible.

Always maintain your travel expenses separately from your meals and entertainment expenses. As business travel is 100% deductible so separate it out as part of your bookkeeping system. Otherwise, you will have to sort through that account at the end of the year, or worse, you may sometimes forget to sort through that account and everything in the account is treated as only 50% deductible!

Use a separate section in your online bookkeeping software to make notes about who, what, when, where, how much and the business purpose of your travel, meals and entertainment expenses. By proper bookkeeping it is easy to boost your tax deductions, particularly for travel, meals and entertainment. This is an area where deductions are regularly missed and not properly documented, but once you know the rules and use my system, you'll find more and more deductions.

Sunday, June 20, 2010

Reporting Trial Balances in Numia

Trial balance is the bookkeeping worksheet in which the balances of all ledgers are compiled into debit and credit columns. A company prepares a trial balance periodically, usually at the end of every reporting period. The general purpose of producing a trial balance is to ensure the entries in a company's bookkeeping system are mathematically correct. The trial balance has three columns. They are name of the ledger account, Credit amount and Debit amount.

The main objectives for preparing trial balance are
• To check arithmetic accuracy.
• To help in preparing Financial statements.
• Helps in locating errors.
• Helps in comparison
• Helps in making adjustments.

In Numia, Online accounting software, You can get the trial balance report easily, showing the debit and credit balances of each account in the chart of accounts. The screenshot for trial balance report in Numia is shown below:


The steps involved are as follows.

• Choose Reports-->Reports review-->Trial Balance.
• The report shows the credit and debit balances for each account.
• You can restrict the report details by selecting dates.
• You can either print the report using print option or export the report to Microsoft excel sheet. You can also able to email it or memorize.

Payroll Accounting in Numia

Payroll is the sum of all financial records of salaries, wages, bonuses and deductions. In accounting, payroll refers to the amount paid to employees for services, they provided during a certain period of time. Payroll accounting is profitable as you manage and balance small and medium sized businesses.

Online Accounting software, Numia provides you an easier way to calculate and to keep track of the payroll informations of your employees. Add your employee details by entering the required informations. Once you have added the pay tax, pay schedule and deductions of your company, you can easily add payroll for each and every employee. The Screenshot in Numia for adding payroll is shown below:

It can be done by following these steps.

• Choose Add Payroll from the Employee menu.
• Choose the pay schedule for the employee.
• Select the Employee name and enter the rate and quantity for the payroll.
• The net pay will be calculated automatically.
• Click “Add Payroll” to save the payroll created for that employee.

You can also create paychecks for each employee by selecting bank name, account name and entering the check number.

Friday, March 26, 2010

Vendor payments through credit

Most Business persons will avail a credit balance to Vendors. On further purchase to the vendor the amount can be subtracted for the availing credit balance. To take an account of this transaction, Numia provides an option through "Pay Bill" form.

You can either record the payment for a single vendor or multiple vendors. If you wish to pay only a part of bill through credits and the rest by other means, you can enter the amount to be reduced from your available credits in the "credits" box and the rest amount in the "Pay Amt" box.The credits will be applied automatically.



Numia provides Help Links for each task. These Help links are very much useful to record the transactions without any queries.

Thursday, March 25, 2010

Giving refund for a prepaid order

Business, more than any other occupation, is a continual dealing with the future; it is a continual calculation, an instinctive exercise in foresight. It is very common in business, for an order to be placed or repelled from our hands.

There may be many reasons for the order to repel. But the thing is that, it is a bit hard to maintain the accounts for a prepaid orders. We may really feel chaotic to tally the money, which has to be refunded. Numia provides an easy option to manage this issue.

It has a form for "Customer Refunds". Just enter the details mentioned in the form.



If you have any queries regarding the "Customer Refunds" form, Help links "Giving refund for a prepaid order " is available for it. The help link explains you, each and every step to proceed the task.

Friday, March 5, 2010

Do Transactions From Your Mobile Phones

SMS Transaction is a service that Numia offers to its customers to get their own company data and add some kind of transactions into their numia account using SMS from mobile phones. For some reasons we offer this service only to U.S phone numbers. Will make it world wide in future soon.


This service makes your job easier, it helps you to do transaction whenever you want to do. You don’t need to login every time for doing transaction, just it is enough if you send SMS from your mobile number. You can register your mobile number in the user accounts section of Numia.


A user must access from only one mobile number. If your company has registered 2 mobile numbers for the same account, you can access it from both the mobile numbers. You can also customize your desired keywords for various transactions. For example i have customized Chk for check transaction as highlighted in the below screenshot.


If you have registered your mobile number, you can receive text of keywords. Just send Text "numia" to 41411 and you will receive a text of keywords you can use for your numia account or follow the SMS instructions.

Following are the steps for SMS transaction :

  • Select Company --> Click Texting/SMS List
  • Click Add List.
  • Select the transaction type and choose your desired transaction name for that transaction type.
  • Then click save transaction.
  • Similarly Create your SMS Transaction list.

Once you have customized your transaction list, you can do transaction , on your cellphone itself, You can now send "numia Chk 18 350.00" where "18" is the transaction number on the "SMS Transaction List".

Importing data from Quickbooks

It is a well known fact that “not everything is easy”. Same fact is applicable in Accounting Software’s too. Some Software provides easy way of managing the business accounts and some not. The problem arises when the user finds it difficult to work with the software and wan to shift its account (in the same state) to another, which he/she finds easier. This is because; beginning an entirely new account is utter waste of time and energy. Therefore, the data files needed to be exported and imported.
In Numia, the option of Importing data from Quickbooks Online®, enables the user to proceed with the present state of accounts. The new registered user is able to import the Intuit Interchange Format (IIF) files with the help of the below page:


In Quickbooks, the data file (IIF) can be exported by clicking: company -> Export your data -> local copy interview.
Thus, this feature of Importing or exporting data with IIF files helps the users to manage their business accounts effectively in case of shifting from one accounting software to another.

Closing Books

First of all everyone need to know the exact meaning of closing book or closing entry in terms of accounting. Revenue, expense, and capital withdrawal accounts are temporary accounts which have to be reset at the end of the accounting period, so that they will have zero balances at the start of the next period. Closing books or closing entries used to transfer the temporary accounts into permanent accounts.

Closing book or closing entry should be done at the end of every fiscal year. After the closing entries have been prepared, the temporary accounts will reflect in retained earnings and an intermediate account called income summary is created from which revenues and balances are transferred to retained earnings account(capital). Dividend or withdrawal accounts should be closed to capital.



Numia, provides you easier way for closing your book, having 2 choices either you can close manually or automatically. You can manually close just by selecting yes in the “Require manual closing of books” option highlighted in the above screen shot. And it closes automatically if you choose no.

Following are the steps for closing of books :
  • Select Company --> click preferences.
  • Fill the details.
  • Select Require manual closing of books as ‘YES’ if you want to close your entry manually.
  • Default option will be set to 'NO' which automatically closes the account and adds new entry for the next financial year based on the fiscal month.

Friday, February 5, 2010

Customizing and printing of Invoice in Numia

Invoice is a bill that lists the quantity of each item, price, service description and a contact address for payment. Numia, our online bookkeeping Software helps you to create an invoice and customize as per your needs in an easy way.

The steps involved in customizing and printing invoice are

* Select customer -> create invoice.
* Enter customer name, date and address.
* Select product or add new product and enter its rate and quantity.
* Select tax details and deduction rate.
* Enter the due date and click send mail if a mail has to be sent.
* Click on the save and print button.

--> On clicking this save and print button, all your transactions will be saved.

* It will ask whether you want to customize the invoice or not.
* Click OK to customize the invoice.
* A popup window appears.In that you have the option to upload your company logo to appear in the invoice.
* Choose the fields you want to appear it in invoice and type customer message if any.
* Click submit button.

Now you can see the invoice as you wished. Click Print to print the invoice.

Customizing Homepage

In Numia, the home page gives details of all the recent activities carried out in your account. The home page lists the recent activities in invoices, Due receipts, Due payments, checks, deposits, aged customers, cash sales, etc. Recent activity of an individual and log in details are also included in the home page list. There is an option to customize your home page, i.e. to add or remove gadgets of your choice. This feature facilitates to make your home page to list the details you want. Also you can easily go through the recent transaction details and log in details.

The important advantage of this feature is that you can avoid going deep into your account for viewing the recent activities.


Sending Invoice through email in Numia

Invoice is nothing but a written record of a transaction submitted to customer or client when requesting payment for services or goods delivered. Even it is also called as bill sometimes statement, but according to me the term statement has a different meaning that does not include a formal request for payment.


A Sample screenshot from Numia,


Invoice


Sending invoice through mail makes very easy for the customers/clients since it takes less time and it will be more secure. Why spend valued resources on paper and postage when you can easily convert invoices electronically and email? We at numia (an online accounting, bookkeeping software) provides option for sending invoice through mail.


Following are the steps to send invoice through mail:

  • Select Customer - > click create invoice.
  • Fill the details.
  • Check the send mail box to send the invoice through mail.
  • If the option is checked, the invoice will be mailed to the customer’s email address automatically.
  • The invoice will be in excel format.

Friday, January 29, 2010

Writing Checks

This is a paper instrument that orders bank to pay money at the request of customers. A check, thus, eliminates the need to carry large amount of money for the buyers to purchase and it is produced on demand.

In this business era, check plays a major role in any transaction. Every part of a check: place of issue, check number, date of issue, payer, amount, signature of payer is important. So, it is usually printed nowadays. Printing enhances the clarity in writing checks.

Numia allow writing checks. The steps that are followed are:

-- Select Banking --> checks
-- Fill all the details
-- Select "save & print" option to print the checks
-- Enter the height and width of the check.
-- Align the content of the check to the required position.
-- Select "Upload check image" to upload any check image.
-- To store and print later, select "save" option.
-- Use "Print Check" option to print the check.

Saturday, January 16, 2010

Need of discussion forum in Numia

I have always been thinking of the difference between a Blog and a Forum. A blog focus on your writings, and allows others to comment. You can write on anything and bring visitors to read it and make them to appreciate or disagree your writings by their comment. But where as Forums is a self-sustaining community where everyone has an equal voice.

Blog contains articles related to enhancement of particular product or any topics etc. And by using RSS feeds we can update the latest news going on. Personally, I prefer forum since you can discuss with other members. Each one will have their own ideas and when it comes to discussion then it will be really a great credit for particular product or any community talk.

Forums save information posted on a particular topic for other people to see at any time, this creates a discussion environment. Everything that gets posted gets read again and again. The fact that the discussion isn't real time means that it rarely turns into heated arguments as people are given time to research and consider their comments before replying, this makes for mostly high-quality discussion.

The advantage of Numia forum is that the views and advice offered by visitors' stays on enhancing our product to the next level. It also help us in collecting valuable data and feedback about our industry and we can implement to improve the business.

Numia forums will help in creating and building a rapport with visitors, which can turn into long-lasting relationships. This will increase the trust factor of our Website.

I would suggest you to keep discussing about our product in our Numia forums. There will experts online to entertain you with their replies to any of your question and discussion.

Happy Weekend..!!!

Friday, January 15, 2010

Recording Bad Debts in Numia

In a perfect world customers would pay their invoices in full and on time. Unfortunately not every customer is perfect and, despite even the most air-tight credit policy, a start-up will have to learn some of the accounting rules behind bad debts.

If your company keeps records on an accrual basis, you’ve already recorded income when a job is completed and invoiced, even though you haven’t yet received the payment from your customer. So when you discover that the customer isn’t going to pay, you need to offset the income you recorded with a bad debt expense.

Here are few steps for Numia

> In the Receive Payments page select the customer from whom you can't collect
> Select the particular invoice which is to be a bad debt
> Select the option Bad Debts for that invoice
> Dont select the options Deposit this amount into, Group with Undeposited Funds
> Click on the Submit button

If you want to avoid any kind of bad debt there can be absolutely NO allowance for procrastination in your invoicing and collections process. Now I hope so that you understand how to record a bad debt.

Friday, January 8, 2010

Trusting Online services

Trust is the primary goal of any online marketing effort.

Everything you do online should be done to increase the trust that others have in you.
“Others,” in this case, includes both the initial new users and the existing customers of Numia. When you have the trust of those two audiences, you’re perfectly positioned for long-term success.

As there is say by David Temple "It’s easier to build trust offline because you have an office, a store, a physical manifestation of your presence. Those signals make it easy for people to trust you. Online you don’t have those same signals so you have to build them".

And the other one from Debra, "Your site may be functional from a usability standpoint, but if it doesn’t build rapport or contain credible content, visitors will leave and place their confidence elsewhere".

One great way to generate trust online is to contribute, be a member of communities that are of interest to your company, and respond to topics that may not be in your direct line of business.

So thats why, Numia have both forums and blogs to have its discussions going on and also too to respond to your needs. We need you to be open minded and share your feel on using our product. If it is good we would be happy and if there is any issues we would change it. All comments are given by you are appreciated by us.