Reporting Trial Balances in Numia

Trial balance is the bookkeeping worksheet in which the balances of all ledgers are compiled into debit and credit columns. A company prepares a trial balance periodically, usually at the end of every reporting period. The general purpose of producing a trial balance is to ensure the entries in a company's bookkeeping system are mathematically correct. The trial balance has three columns. They are name of the ledger account, Credit amount and Debit amount.

The main objectives for preparing trial balance are
• To check arithmetic accuracy.
• To help in preparing Financial statements.
• Helps in locating errors.
• Helps in comparison
• Helps in making adjustments.

In Numia, Online accounting software, You can get the trial balance report easily, showing the debit and credit balances of each account in the chart of accounts. The screenshot for trial balance report in Numia is shown below:


The steps involved are as follows.

• Choose Reports-->Reports review-->Trial Balance.
• The report shows the credit and debit balances for each account.
• You can restrict the report details by selecting dates.
• You can either print the report using print option or export the report to Microsoft excel sheet. You can also able to email it or memorize.

Payroll Accounting in Numia

Payroll is the sum of all financial records of salaries, wages, bonuses and deductions. In accounting, payroll refers to the amount paid to employees for services, they provided during a certain period of time. Payroll accounting is profitable as you manage and balance small and medium sized businesses.

Online Accounting software, Numia provides you an easier way to calculate and to keep track of the payroll informations of your employees. Add your employee details by entering the required informations. Once you have added the pay tax, pay schedule and deductions of your company, you can easily add payroll for each and every employee. The Screenshot in Numia for adding payroll is shown below:

It can be done by following these steps.

• Choose Add Payroll from the Employee menu.
• Choose the pay schedule for the employee.
• Select the Employee name and enter the rate and quantity for the payroll.
• The net pay will be calculated automatically.
• Click “Add Payroll” to save the payroll created for that employee.

You can also create paychecks for each employee by selecting bank name, account name and entering the check number.

Vendor payments through credit

Most Business persons will avail a credit balance to Vendors. On further purchase to the vendor the amount can be subtracted for the availing credit balance. To take an account of this transaction, Numia provides an option through "Pay Bill" form.

You can either record the payment for a single vendor or multiple vendors. If you wish to pay only a part of bill through credits and the rest by other means, you can enter the amount to be reduced from your available credits in the "credits" box and the rest amount in the "Pay Amt" box.The credits will be applied automatically.



Numia provides Help Links for each task. These Help links are very much useful to record the transactions without any queries.

Giving refund for a prepaid order

Business, more than any other occupation, is a continual dealing with the future; it is a continual calculation, an instinctive exercise in foresight. It is very common in business, for an order to be placed or repelled from our hands.

There may be many reasons for the order to repel. But the thing is that, it is a bit hard to maintain the accounts for a prepaid orders. We may really feel chaotic to tally the money, which has to be refunded. Numia provides an easy option to manage this issue.

It has a form for "Customer Refunds". Just enter the details mentioned in the form.



If you have any queries regarding the "Customer Refunds" form, Help links "Giving refund for a prepaid order " is available for it. The help link explains you, each and every step to proceed the task.

Do Transactions From Your Mobile Phones

SMS Transaction is a service that Numia offers to its customers to get their own company data and add some kind of transactions into their numia account using SMS from mobile phones. For some reasons we offer this service only to U.S phone numbers. Will make it world wide in future soon.

This service makes your job easier, it helps you to do transaction whenever you want to do. You don’t need to login every time for doing transaction, just it is enough if you send SMS from your mobile number. You can register your mobile number in the user accounts section of Numia.

A user must access from only one mobile number. If your company has registered 2 mobile numbers for the same account, you can access it from both the mobile numbers. You can also customize your desired keywords for various transactions. For example i have customized Chk for check transaction as highlighted in the below screenshot.

If you have registered your mobile number, you can receive text of keywords. Just send Text "numia" to 41411 and you will receive a text of keywords you can use for your numia account or follow the SMS instructions.

Following are the steps for SMS transaction :

• Select Company --> Click Texting/SMS List
• Click Add List.
• Select the transaction type and choose your desired transaction name for that transaction type.
• Then click save transaction.
• Similarly Create your SMS Transaction list.

Once you have customized your transaction list, you can do transaction , on your cellphone itself, You can now send "numia Chk 18 350.00" where "18" is the transaction number on the "SMS Transaction List".

Importing data from Quickbooks

It is a well known fact that “not everything is easy”. Same fact is applicable in Accounting Software’s too. Some Software provides easy way of managing the business accounts and some not. The problem arises when the user finds it difficult to work with the software and wan to shift its account (in the same state) to another, which he/she finds easier. This is because; beginning an entirely new account is utter waste of time and energy. Therefore, the data files needed to be exported and imported.
In Numia, the option of Importing data from Quickbooks Online®, enables the user to proceed with the present state of accounts. The new registered user is able to import the Intuit Interchange Format (IIF) files with the help of the below page:


In Quickbooks, the data file (IIF) can be exported by clicking: company -> Export your data -> local copy interview.
Thus, this feature of Importing or exporting data with IIF files helps the users to manage their business accounts effectively in case of shifting from one accounting software to another.

Closing Books

First of all everyone need to know the exact meaning of closing book or closing entry in terms of accounting. Revenue, expense, and capital withdrawal accounts are temporary accounts which have to be reset at the end of the accounting period, so that they will have zero balances at the start of the next period. Closing books or closing entries used to transfer the temporary accounts into permanent accounts.

Closing book or closing entry should be done at the end of every fiscal year. After the closing entries have been prepared, the temporary accounts will reflect in retained earnings and an intermediate account called income summary is created from which revenues and balances are transferred to retained earnings account(capital). Dividend or withdrawal accounts should be closed to capital.



Numia, provides you easier way for closing your book, having 2 choices either you can close manually or automatically. You can manually close just by selecting yes in the “Require manual closing of books” option highlighted in the above screen shot. And it closes automatically if you choose no.

Following are the steps for closing of books :

• Select Company --> click preferences.
• Fill the details.
• Select Require manual closing of books as ‘YES’ if you want to close your entry manually.
• Default option will be set to 'NO' which automatically closes the account and adds new entry for the next financial year based on the fiscal month.