Writing Checks

This is a paper instrument that orders bank to pay money at the request of customers. A check, thus, eliminates the need to carry large amount of money for the buyers to purchase and it is produced on demand.

In this business era, check plays a major role in any transaction. Every part of a check: place of issue, check number, date of issue, payer, amount, signature of payer is important. So, it is usually printed nowadays. Printing enhances the clarity in writing checks.

Numia allow writing checks. The steps that are followed are:

-- Select Banking --> checks
-- Fill all the details
-- Select "save & print" option to print the checks
-- Enter the height and width of the check.
-- Align the content of the check to the required position.
-- Select "Upload check image" to upload any check image.
-- To store and print later, select "save" option.
-- Use "Print Check" option to print the check.

Need of discussion forum in Numia

I have always been thinking of the difference between a Blog and a Forum. A blog focus on your writings, and allows others to comment. You can write on anything and bring visitors to read it and make them to appreciate or disagree your writings by their comment. But where as Forums is a self-sustaining community where everyone has an equal voice.

Blog contains articles related to enhancement of particular product or any topics etc. And by using RSS feeds we can update the latest news going on. Personally, I prefer forum since you can discuss with other members. Each one will have their own ideas and when it comes to discussion then it will be really a great credit for particular product or any community talk.

Forums save information posted on a particular topic for other people to see at any time, this creates a discussion environment. Everything that gets posted gets read again and again. The fact that the discussion isn't real time means that it rarely turns into heated arguments as people are given time to research and consider their comments before replying, this makes for mostly high-quality discussion.

The advantage of Numia forum is that the views and advice offered by visitors' stays on enhancing our product to the next level. It also help us in collecting valuable data and feedback about our industry and we can implement to improve the business.

Numia forums will help in creating and building a rapport with visitors, which can turn into long-lasting relationships. This will increase the trust factor of our Website.

I would suggest you to keep discussing about our product in our Numia forums. There will experts online to entertain you with their replies to any of your question and discussion.

Happy Weekend..!!!

Recording Bad Debts in Numia

In a perfect world customers would pay their invoices in full and on time. Unfortunately not every customer is perfect and, despite even the most air-tight credit policy, a start-up will have to learn some of the accounting rules behind bad debts.

If your company keeps records on an accrual basis, you’ve already recorded income when a job is completed and invoiced, even though you haven’t yet received the payment from your customer. So when you discover that the customer isn’t going to pay, you need to offset the income you recorded with a bad debt expense.

Here are few steps for Numia

> In the Receive Payments page select the customer from whom you can't collect
> Select the particular invoice which is to be a bad debt
> Select the option Bad Debts for that invoice
> Dont select the options Deposit this amount into, Group with Undeposited Funds
> Click on the Submit button

If you want to avoid any kind of bad debt there can be absolutely NO allowance for procrastination in your invoicing and collections process. Now I hope so that you understand how to record a bad debt.

Trusting Online services

Trust is the primary goal of any online marketing effort.

Everything you do online should be done to increase the trust that others have in you.
“Others,” in this case, includes both the initial new users and the existing customers of Numia. When you have the trust of those two audiences, you’re perfectly positioned for long-term success.

As there is say by David Temple "It’s easier to build trust offline because you have an office, a store, a physical manifestation of your presence. Those signals make it easy for people to trust you. Online you don’t have those same signals so you have to build them".

And the other one from Debra, "Your site may be functional from a usability standpoint, but if it doesn’t build rapport or contain credible content, visitors will leave and place their confidence elsewhere".

One great way to generate trust online is to contribute, be a member of communities that are of interest to your company, and respond to topics that may not be in your direct line of business.

So thats why, Numia have both forums and blogs to have its discussions going on and also too to respond to your needs. We need you to be open minded and share your feel on using our product. If it is good we would be happy and if there is any issues we would change it. All comments are given by you are appreciated by us.

Why Numia is Online Software?

Numia allows you to access your files and perform your work online by the use of selected browser without limitations to place and time. The context of migrating your data and other work to the web is to enhance productivity and improve work efficiency. Many people are becoming aware of the importance of migrating your data and workstation to the internet.

Installing the accounting software to the local computer hard disk drive may be good if you are just using one computer for your business. This may be inconvenient and costly if you have multiple computers using the same business software because you need to buy one software for each computer you need to install unlike the Numia where anyone can access anywhere by their individual user names. Software limits mobility and most likely controls productivity because of user physical space limitations.

Numia allow you to collaborate, work your project online, and communicate in a secure medium online. This online accounting software practically saves time, money, and work force installing software to different computers across the globe.

If you do small business or large business, you don’t want to hire personnel for software and want to low cost account software. For that it is best that use Numia so you don’t worry about changing computers, storing the data and lost of data. Data in Numia is always secure. And important thing is you can access it at any time.

Happy Christmas

Depreciation in Numia

Most assets lose their value over time and must be replaced once the end of their useful life is reached. Decrease in value of your asset due to obsolescence or use is termed as Depreciation. It is considered an expense and is listed in an income statement under expenses.

For Instance, consider that you buy a Computer for your organization. The computer loses value from the minute you bought it. Computer is considered as a fixed asset of the organisation. Each year the value of the computer keep on reducing . Measuring the value being reduced is called as depreciation. This depreciation value may vary depending on the type of asset you own.

Depreciation is calculated in two methods namely, Percentage method and Straight-line method. In the former method, a percentage will be fixed according to the type of asset and that percentage of amount will be reduced every year from that asset. In the later method a formula is used to calculate the depreciation value.

Depreciation value = (cost of the asset - expected salvage value)/ Years of estimated useful life

Strainght line method is the most commonly used method. Numia ,our free Online Accounting Software uses both these method for calculating the depreciation value of assets. We provide you an option to select time period like full-year, quarterly and half-year for calculating the depreciating value.


To find the annual depreciation cost for your assets, you need to know the initial cost of the assets. You also need to determine how many years you think the assets will retain some value for your business. In the case of a computer, it may only have a useful life of ten years.

Chart Of Accounts

A Chart of Accounts(COA) is a list of all account names and numbers in your company's general ledger . The chart of accounts contains the account number, account name, and the information that controls how an account functions and how a G/L account is created in a company code.

Chart of Accounts is classified into one of the five categories :

1. Assets - It is the group of things that you own. Assets could include a car, cash, a house, stocks, or anything else that has convertible value.

2. Liabilities - It is the group of things on which you owe money liabilities could include a car loan, a student loan, a mortgage, your investment margin account, or anything else which you must pay back at some time.

3. Equity - It is same as "net worth." It represents what is left over after subtracting your liabilities from your assets.

4. Income - It is the payment you receive for your time, services you provide, or the use of your money.

5. Expenses - It refers to money you spend to purchase goods or services provided by someone else.

Each account in the chart is assigned as unique identifier, typically an account number.For very small businesses, three digits may suffice for the account number. COA should be designed to capture financial information to make good financial decisions.

Whether you run a business or a student of business, Our online Accounting software Numia ,will help you to maintain your accounts easily.In Numia , we have many default accounts which covers almost all small scale business needs.

According to your business You can create your own accounts and account types too.